2009 Canada Day VENDOR REGISTRATION
(Please Print)
Name of Vendor:
Mailing Address:
City:
Province:
Postal Code:
Contact Person:
Contact Phone:
Contact Fax:
Check for appropriate type of business & registration fee
Non Profit ($60.00) Other ($75.00)
Types of Goods To Be Sold Note: Please check the appropriate number of boxes.
FOOD & BEVERAGES (Please describe items):
SERVICES (Please describe services):
PRODUCTS (Please describe products):
OTHER: (Please describe):
Do you require access to a power supply?
Preferred spacing (final decision rests with Committee Chair):
Reason for spacing request:
Terms of Agreement - Please read carefully
Spaces are limited. Payment is due upon registration. The Rotary club has the discretion to end the event early if weather conditions or extreme situations occur, otherwise vendors will remain setup until 4:30 pm.
All products and services displayed are to remain in your allocated space. The vendor will not be allowed to spread their products beyond their assigned space. Vendors must supply their own tables and structures where their goods will be displayed.
Vendors will not be permitted to change assigned sites under any circumstances. No vendor shall share or sublet a stall space with any others. The organizers will not be responsible for any theft, breakage or injury during the event. It is expected that each vendor carries their own liability insurance.
Please do not obstruct the public from entering the Community Park either during the day or during set-up or takedown. Tables and goods should be off-loaded immediately. Vendors should be set up by 9a.m. No take down until 4:30 p.m. Food Vendors may be required to stay until 9pm. Vehicles will be permitted in designated areas for loading and unloading only and must be removed from the designated areas prior to setting up your stall.
Notice to Food Vendors - All participants selling or handling food are required to have the appropriate authorization from the Ministry of Health. Applications & regulations are available directly from the Ministry of Health. Use of propane is only allowed with a proper fire extinguisher on site. Fire Marshall will inspect.
INDEMNITY AGREEMENT: The applicant listed above agrees to indemnify, hold harmless and defend any action against the Rotary Club of Parksville and the City of Parksville, from and against all liabilities whatsoever, arising out of its participation in the 2009 Canada Day festivities.
I have read and understand the terms and indemnity of this agreement.
Signature:
Print Name:
Date:
Submit payable to Rotary Club of Parksville, PO Box 99, Parksville, BC, V9P 2G3 - Fax: 248-3134 (BY JUNE 15, 2009) or send an email to Riverbendresort@shaw.ca
Parksville & Rotary Clubs of Parksville 2009 Committee & Task Force Events Participation Policy
The following policy will apply to all vendors and merchants engaged in operations of the Summer By The Sea Street Market, Business Initiatives, and Canada Day activities of the Parksville Rotary Club. For the purposes of this policy all individuals and business who register to participate in a Rotary event will be referred to as “participants” once they have been accepted by the appropriate Committee Chair and/or Coordinator. Each committee of the Rotary Club will possess their own criteria with respect to registration and participation in their respective events.
Definition of Vendor vs. Merchant
The Rotary Club of Parksville defines a Vendor as a company or individual:
that sells goods or services, which they themselves grow, craft or process whose primary purpose is to participate in trade shows, markets and events in order to sell their products or services, and as a result, may be located outside of the Parksville and district area
The Rotary Club defines a merchant as a company that: possesses a business in the physical sense (ie: retail dealer that is usually a shop-keeper) is a supplier: one who buys to sell, usually commercially made products and operates within a City with a prescribed business licence
Licenses and Permits
All food participants must possess and display the appropriate health inspections certificates at their booth. All participants whose purpose requires that they manipulate or physically touch people must possess appropriate insurance coverage. The Chamber is not liable for participants’ non-compliance with outside industry, governmental licensing or inspection regulations.
Non-Discrimination Policy
The Rotary Club believes in equal access to events for all participants. The Rotary Club will not engage in discrimination of participants based on location of business; the race, religion, gender, national origin, age, or disability of the participants and will comply with all federal, provincial, regional and local laws, orders, and regulations.